EPREL Data Compliance Solution

Gepard EPREL data compliance solution lets brands and manufacturers upload thousands of SKUs to EPREL in minutes, keep every label always up-to-date, and unlock EU-wide market access without extra manual work. By automating data preparation, validation and submission, our clients cut compliance costs, speed up time-to-market, and eliminate the risk of fines for missing or outdated labels.

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What is EPREL?

EPREL (European Product Registry for Energy Labelling) is the EU’s central database where suppliers must register any energy-labelled product before it can be sold in the Single Market. It stores both the public information sheet consumers reach via a QR code and the confidential technical file used by market-surveillance authorities.

Who Needs  to Stay Compliant?

If you place any of the following energy-labelled products on the EU/EEA market, you must register them in EPREL

HVAC (air-conditioners, heat pumps, space & water heaters, ventilation units)
Large appliances (refrigerators & freezers, washing machines, washer-dryers, tumble dryers, dishwashers, ovens)
Consumer electronics & ICT (televisions/monitors, electronic displays, smartphones, tablets, laptops)
Lighting (lamps, light sources, luminaires)
Commercial refrigeration, professional dryers and other B2B equipment
Tyres

How to Start with EPREL:  Manual vs Automatization

Manual Data Entry

Automated Data Entry With Gepard PIM

1. Create supplier account

Open an EU Login, request supplier role, and submit a Power of Attorney.

Same first step, Gepard simply re-uses your supplier credentials after setup.

2. Verify digital identity

Pass the eIDAS e-sealing check inside EPREL.

Identical requirement, but Gepard’s wizard walks you through the e-seal once and stores the token for future syncs.

3. Prepare product data

Manually copy each model’s public & technical info into EPREL fields or hand-craft an XML + organise attachments exactly as EPREL expects.

Export your catalogue from ERP/PLM/Excel (CSV, XLSX, XML, JSON). Gepard auto-maps every attribute to the EPREL schema, flags gaps, and enriches GTINs, images, manuals, etc.

5. Publish & keep labels up-to-date

After approval, download the QR label and place it on every channel. Any change means repeating steps 3-4.

Approved labels flow back into Gepard, where they’re syndicated to web-shops, marketplaces and print assets automatically. Scheduled jobs keep EPREL and your channels in sync.

Why Does
 the Automated Route Win?

±90 % faster onboarding of new SKUs
Error-free XML & attachment structure on the first try
Single source of truth: one change in PIM updates EPREL and every sales channel
Secure transport: Domibus encryption & delivery receipts built-in
Scalable: hundreds of models processed in minutes instead of days

How  Gepard PIM Helps?

Bulk data push & update – upload hundreds of models to EPREL in one go and resubmit changed specs automatically.
Schema mapping & validation – Gepard converts any source (ERP, PLM, Excel) into EPREL-ready structure and flags missing or wrong fields before submission.
End-to-end workflow – schedule periodic synchronisation, store the official label image back in PIM, and feed it to all your EU storefronts & partners.
Connector ecosystem – same engine that feeds EPREL can also syndicate to Amazon, GS1, Mirakl, and 50+ other endpoints, so you maintain one single source of truth.
Always in sync with EPREL changes – our team monitors every platform release and policy update; the connector is patched behind the scenes, keeping you compliant without extra effort.

Still Uploading Labels  by Hand?

Let Gepard automate EPREL for you and win back your team’s time

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How our Clients Deal with EPREL – 
Success Stories

Download this free copy  and learn:

How Opple Lighting automatically delivered 500+ SKUs to the EPREL Database;
The step-by-step process of products registration to the EPREL Database utilizing PIM solution;
The way how the Opple Lighting dealt with such challenges as data management complexity, timely updates and workflow collaboration;
What results finally got Opple Lighting company

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